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Requisition Number
Departmental Job Title
Library Clerk II / Binding & Shelf Prep Assistant
Type of Position
Number of Positions Available
University of Chicago Library
*Standard Summary
About the Unit
Unit Job Summary
As a member of the Preservation department, the Binding and Shelf Preparations Assistant helps maintain the general collections for the library, focusing primarily on preparing shipments for the commercial bindery and preparing items for the shelf. Binding activities performed by this position include: the review of materials for binding; the selection of binding styles; the preparation of shipments for the Library Binder; and the receipt of materials from the Library Binder. Shelf preparation activities performed by this position include printing, affixing, and removing call number labels; inserting security strips; edge stamping books; and preparing media items for the shelf. Materials treated by this position include newly purchased items; newly accessioned gifts; and materials already in the collection which require binding, rebinding, relabeling, or protective enclosures. The Binding and Shelf Preparations Assistant works under the supervision of the Head of Binding and Shelf Preparation.

Essential Functions

Review and Preparation of Materials for Outgoing Bindery Shipments:
Sort newly acquired monographs and serials needing treatment into appropriate binding categories.
Make binding decisions based on physical characteristics for all items processed through various library departments.
Review newly acquired paperback items, dividing into books to bind and books to remain unbound.
Create and verify spine information on binding tickets for all items being sent to the Bindery for 1st time binding, rebinding, and boxing.
Prepare tickets with instructions for items needing special treatments or cover colors.
Generate duplicate barcode labels for rebinds, boxes, and other items as necessary.
Check out books to weekly Bindery Account in the Kuali OLE Circulation module.
Pack allons and prepare shipments for pick-up.
Maintain statistical record of weekly shipments going to the Bindery.
Analyze and resolve regular problems related to work assignments; notify the Supervisor of special or difficult problems.
Identify books with special needs or early imprints for the Supervisors’ attention.

Review and Preparation of Materials for Incoming Bindery Shipments:
Unpack and edge stamp incoming bindery shipments.
Check books into Kuali OLE using the Circulation module.
Perform quality control on incoming material by checking the spine information for accuracy and identifying problems with the spine marking or with the physical piece.
Collect statistics on the incoming Bindery shipments.

Preparation of Materials for the Shelf:
Carry out all aspects of shelf preparation, including:
Print and apply spine labels;
Remove existing spine labels when replacement is necessary;
Insert theft detection strips; and
Edge stamp bound and unbound volumes.
Analyze and resolve problems related to work assignments.
Keep statistics and records on materials prepared for the shelf.

Other Functions:
Quickly process “hold” items and deliver them to the proper department.
For books with missing barcode labels, search for barcode numbers in Kuali OLE and replicate and replace missing barcode labels.
Search stacks for unaccounted-for titles that are still checked out to the Bindery accounts.
Assist with any special projects or flow of materials from any library source, e.g., large transfer projects or rehousing projects.
Participate in training related to job duties as necessary.
Assist other departments in the Division, as needed.
Perform other duties as assigned.

High School Diploma or equivalent required.
Related work experience, or an equivalent combination of position-related education and experience, required.

Previous work experience within a library preferred.

Candidates must demonstrate the following competencies: manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students, and others; communicate effectively in English, both orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications including standard software packages, library systems, email, and Intranet.

Ability to read and interpret documentation required.
Ability to learn and apply a variety of established processing procedures required.
Ability to recognize problems and exercise judgment required.
Ability to sustain close attention to detail while maintaining quantity of output required.
Ability to be flexible and adapt readily to changes in technology and workflow required.
Ability to work independently required.

Some knowledge of library procedures preferred.
Familiarity with library computer systems preferred.
Knowledge of workflow and procedures of relevant units preferred.

Physical Demands:
Ability to handle items, including grasping and turning printed volumes, trimming and applying spine labels, and edge stamping thin books, required.
Ability to handle large and oversized volumes required.

Required Job Seeker Documents
Optional Job Seeker Documents
Work Location
Campus – Hyde Park
Other Work Location
Work Schedule
If other than regular hours (M-F, 8:30-5:00) please detail
Monday – Friday, 8:30 a.m. to 5:00 p.m.
Benefits Eligible?
Union (If applicable):
024-Local 743, I.B.T. Clerical
Pay Grade
Pay Range
$13.46 – $14.76
Pay Frequency
Does this position require incumbent to operate a vehicle on the job?
Is a Background Check Required?
Is Drug Testing Required?
Employee Referral Bonus Amount
Posting Date
Remove from posting on or before