Position Information
Departmental Job TitleLIBRARY ASST II / Monographic Orders Assistant
Type of PositionStaff
Number of Positions Available1
DivisionUniversity of Chicago Library
Department454730302-TECH SRVC-MONO ORDER
Unit Job Summary
Under the direction of the Monographic Orders Supervisor and following departmental guidelines and procedures, performs a range of routine library processes. This position is responsible for ordering monographic material for the Regenstein Library and all satellites except for the law library, covering a wide range of subjects in a variety of media and languages. Additional responsibilities include claiming, processing approvals, maintaining vendor correspondence, resolving order problems, and reporting statistics.

Essential Functions:

Search all order requests in the Kuali Open Library Environment (OLE) system, referring possible duplicates.

Search and export bibliographic records from OCLC.

Place orders by email, phone, fax, and online: applying a working-knowledge of general cataloging rules, create and update records in the acquisitions order database.

Process approval material: create order records, refer, barcode, and route material according to library guidelines, submit invoice for payment.

Record maintenance: claim outstanding material, update vendor status reports, and cancel orders as appropriate; may involve corresponding with vendors via phone, fax, or email.

Search and order Special Collections material (including rare and out-of-print).

Returns: process returns for monographic approval and firm order material.

Documentation and statistics: file and store records using standard departmental notation; report all searching, ordering, and processing statistics.

Participate in seasonal departmental projects such as the library book sale, gift processing projects, or annual inventory.

Some post-high school education required.
Bachelor’s degree preferred.
Two (2) years related experience, or an equivalent combination of position-related experience and education, required.
Experience searching in various bibliographic databases preferred.
Candidates must demonstrate the following competencies: manage interpersonal relationships and interact/communicate with clarity, tact, and courtesy with patrons, staff, faculty, students, and others; communicate effectively in English, both orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; and use or learn a range of position-related software applications, including standard software packages, library systems, email, and intranet.

Some knowledge of related data processing procedures and operations required.
Basic reading knowledge of at least one (1) Western European, non-English language, or one (1) year of experience processing/handling foreign language materials, required.
Good knowledge of library procedures and classifications required.
Ability to work independently, sustain close attention to detail over long stretches of time, interpret complex instructions, recognize and act in accordance with departmental priorities, and exercise discretion in the execution of all duties, required.
Typing speed of at least 35 wpm required.

Required Job Seeker DocumentsResume
Work Location: Campus – Hyde Park
Monday – Friday, 8:30 a.m. – 5:00 p.m.
Benefits Eligible?: Yes
Union (If applicable)024-Local 743, I.B.T. Clerical
Pay GradeC-8
Pay Range$14.93-$17.43
Pay FrequencyBiweekly
Does this position require incumbent to operate a vehicle on the job?No
Is a Background Check Required?Yes
Is Drug Testing Required?No
Employee Referral Bonus AmountNone
Remove from posting on or before10-13-2016
*The standard summary is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.

NOTE: After applying for this position you will receive a confirmation number. If you do not see the confirmation number, you have not completed applying for the position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability.

The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer.

Job seekers in need of a reasonable accommodation to complete the application process may contact Human Resources by calling 773-834-1841 or by emailing with their request.