Departmental Job Title
Library Assistant III /Principal Orders Assistant
Type of Position
Number of Positions Available
*Standard Summary
About the Unit
Unit Job Summary

Library Assistant III /Principal Orders Assistant:

Under the direction of the Supervisor of Monographic Orders, performs a wide range of library tasks, primarily maintaining the effective flow and execution of orders placed in the Monographic Orders section in all languages (except Chinese, Japanese, and Korean), including Slavic, Middle Eastern, South Asian, and Hebrew, for all libraries except the Law library. May perform any of the tasks of the library assistants and library clerks in the unit.

Essential Functions:

Assists the Supervisor of Monographic Orders in organizing and delegating the daily workflow for staff (4-6 FTE), which includes the following functions: Searching and ordering rush, high priority, and patron requested materials, including special collections and archival items.

Providing patron notification.

Managing pre-order searching in the Library’s online systems

Placement of monographic orders.
Keying-in of bibliographic records.
Setting up and referring approval and blanket orders.
Processing returns (firm orders and approvals).
Claiming outstanding orders.
Organizes and edits incoming order requests, determines vendors, commits prices, assigns book plates.
Serves as primary contact for high priority, second-hand, and out-of-print orders.
Performs complex searches for Special Collection material.
Processes course reserve orders and patron requests including: searching, referral to subject specialists, batching, and ordering requested titles.
Communicates with vendors to resolve outstanding order problems.
Analyzes and solves complex problems pertaining to orders and returns.
Provides additional advanced-level support for the Head of Acquisitions and Rapid Cataloging and the Supervisor of Monographic Orders, including interpreting/reviewing filters for order and receipt loads and payment; handling cancellations/re-vends; fund review/management; and other duties as assigned.
Provides daily quality control for materials sent to Cataloging and Shelf-preparation.
Helps maintain bibliographer referral room.
Assists with maintenance of the Acquisitions Web pages and provides general computer-related support.
Assists in the management of students, including hiring, training, timekeeping, and performance management.

High School Diploma or equivalent required.
Bachelor’s degree preferred.
Previous work experience searching online systems and databases required.
Previous experience with library processing procedures required.
Experience successfully using word processing, spreadsheet, Web authoring, and database software, required.
Prior experience supervising student workers preferred.
Candidates must demonstrate the following competencies: manage interpersonal relationships and interact/communicate with clarity, tact, and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively in English, both orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications.
Good reading knowledge of at least two (2) Western European (non-English) languages, preferably Romance or Germanic, required.
Ability to communicate clearly and concisely verbally and in writing required.
Excellent interpersonal skills and the ability to work as a team with supervisors and other clerical staff required.
Excellent organizational skills and the ability to manage complex tasks and projects independently required.
Strong attention to detail with the ability to multitask and handle frequent interruptions required.
Flexibility and adaptability in managing tasks to meet changes in procedures, processes, and technology required.
Demonstrated sound judgment and effective, independent problem-solving and decision-making skills required.
Detailed knowledge of world geographical areas, including major cities required.
Ability to handle multiple priorities, sort, identify, quickly and effectively resolve problems, and manage time efficiently required.
Ability to work well with a diverse staff and with library staff from outside the department required.
Knowledge of the library book trade, both current and second hand, preferred.
Good reading knowledge of Russian/other Cyrillic and/or Hebrew or Arabic preferred.
Ability to bend required. Ability to carry, push, pull, and lift up to 40 pounds required.
Required Job Seeker Documents
Work Location
Campus – Hyde Park
Work Schedule
If other than regular hours (M-F, 8:30-5:00) please detail
Monday – Friday, 8:30 a.m. – 5:00 p.m.
Benefits Eligible?
Union (If applicable):
024-Local 743, I.B.T. Clerical
Pay Grade
Pay Range
Pay Frequency
Does this position require incumbent to operate a vehicle on the job?
Is a Background Check Required?
Is Drug Testing Required?